Updated Research Data Security Policy goes live July 15, 2020

July 13, 2020

OVPR and HUIT, working with stakeholders, have revised the Harvard Research Data Security Policy (HRDSP), which will be effective as of July 15, 2020. The updated HRDSP better reflects current roles and practices, and importantly, requires use of the existing applications (e.g. ESTR-IRB, Agreements-DUA, and Data Safety and Security) to provide easier access to relevant information and reviews.The new Data Safety Application will allow for more efficient access to support and expertise for researchers working with research data as well as increased transparency of research compliance processes University-wide. Going forward, researchers that need to manage sensitive data or data that is subject to special requirements under a contractual obligation (such as a sponsored award or Data Use Agreement), will be required to use the Data Safety Application, which will facilitate:

  • submission of data security review requests to the cognizant information security reviewer (the reviewer will be automatically assigned);
  • correspondence with the assigned information security reviewer;
  • tracking the status of reviews; and
  • managing active data uses & agreements (including research team updates and extension requests).

The Data Safety Application is currently available for use and can be accessed on the Research Administration and Compliance Systems (RACS) Data Safety System support site. The RACS site and OVPR HRDSP site will be kept up to date with guidance and other helpful materials.